Commencement Event Setup

Thinking about running your ticket sales for Commencement through your Hometown Box Office? Why not! Everything is right there for you, welcoming an easy setup for this type of event.

While the general setup will look very similar to that of one of your regular ticketed events in the Box Office, there are plenty of additional features available to help further customize your event and streamline additional details.

Common Practices

Delivering tickets directly to students using the Bulk Comp Upload. This allows you to upload a list of comps within the Create Order tool to process in one transaction and send to multiple email addresses.
Guests will claim their tickets online - passcodes are set up to protect the ticket level and ensure that students and their families have access to their allotted tickets.
- Single Code: You will set the Max Per Cart for the amount of tickets per grad while the Quantity is set at the total number of tickets. (e.g. 4 per graduate, 200 available… max per cart = 4, quantity = 200)
- Student IDs: Use an indicator, such as the Student ID Number to assigns specific codes to each individual student. Using the Upload Batch File, this allows you to pull in all Student IDs as passcodes at once.

Outdoor Commencements

To best be prepared, we recommend that you set up a backup event for any last minute pivots due to weather. You can simply duplicate your commencement event and adjust the max per cart. You are then able to void all of the outdoor tickets in bulk and issue the new indoor tickets as well.

Confirmation Email

Within the event’s Advanced Event Options, you are able to edit and add to your Order Confirmation Email by placing additional details pertaining to Graduation. This way, students and families can receive all pertinent information in one place, such as the addition of clickable links to purchase yearbooks.